Description
Job Title: Medial Assistant Coordinator
Department: Virtual Care
Location: Riedman - 100 Kings Highway South, Rochester, NY 14617 (Hybrid)
Hours Per Week: 40
Schedule: Monday - Friday, 7:30am-5:30pm
SUMMARY:
As an essential part of the care team, the Medical Assistant Coordinator acts as a ‘Telehealth Concierge’. In a customer service-oriented manner, interviews patients and/or their representative to collect required data, to include but is not limited to; demographic and financial data as well as obtain required signatures, communicates mandated patient information and verifies all information for accuracy. Process includes but is not limited to insurance verification, obtaining precertification/authorization, co-payment collection and communicating with patient and/or their representative about their financial assistance needs. Works closely with providers within the telehealth program. Provides patients with technical assistance when needed.
RESPONSIBILITIES:
Assists providers and patients by discussing Telehealth services with patients.
Demonstrates ability to tactfully handle difficult situations, while maintaining a positive attitude
Managing incoming calls and providing necessary information.
Provide and gather patient’s medical documentation as instructed by provider.
Verification of insurance eligibility/coverage and obtaining necessary pre-certifications/authorizations when applicable.
Work closely and provide follow up with off-site staff members as needed.
Scheduling and/or prescheduling patient appointments.
Develop a working knowledge of Telehealth applications.
Use Electronic Health Record software to assist clinicians in all clinical observations/information
Technology troubleshooting (general knowledge of WIFI, internet connectivity). Live support provided as needed.
Accurately sets up new patient record via Care Connect.
Ensures the accuracy of all data collected while meeting the regulatory requirements as outlined by the departmental policy.
Adhere to all standards found within the HIPAA Compliance Privacy Regulations.
If qualified, may be asked to interpret on occasion.
Performs other duties as assigned
PREFERRED QUALIFICATIONS:
- AAS in Medical Assisting preferred
- One to two years of experience in a medical setting or equivalent combination of education and experience.
- Intermediate computer/technology skills
- Excellent customer service and communication skills
- Medical terminology.
PHYSICAL REQUIREMENTS: Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.
PAY RANGE: $17.85 - $20.00
The listed base pay range is a good faith representation of current potential base pay for successful applicants. It may be modified in the future. Pay is determined by factors including experience, clinical licensure date, relevant qualifications, specialty, internal equity, location, and contracts.
