Description
SUMMARY:
As a Surgery Coordinator, your exceptional organization and management skills are key to the successful coordination of scheduling and maintenance of services throughout the system.
STATUS: Full Time, Days
LOCATION: 7400 Pittsford Victor Road Suite B Victor, NY 14564
DEPARTMENT: SCHI
SCHEDULE: Monday - Friday, 730am - 530pm
Key Responsibilities:
1. Communicate with patients whether in person or via the telephone, with a cheerful and helpful attitude.
2. Provides coordination of surgery to be performed with physician, patient, facility and vendor (if needed).
3. Obtains surgical procedure and diagnosis codes to properly authorize/pre-certify surgery.
4. Contact the billing department to obtain pricing for out-of-network and self-pay patients.
5. Provides support to physician, clinical and clerical team members with questions and scheduling challenges
6. Completes pre-certification/authorization with the patient’s insurance company providing any necessary documentation. Schedules peer to peer with provider if necessary.
7. Document authorization/pre-certification once received along with contact information of the person spoken with.
8. Coordinates surgical clearance appointments necessary between patient, departments, other providers and/or PCP.
9. Contacts the patient and notifies them of the scheduled procedure and all necessary pre-op instructions. Copy and coordinate patient instruction and any necessary documents to be mailed.
10. Coordinates with the hospital the arrival times of each scheduled patient and calls them with this information.
11. Enters each surgery in the Surgical Booking module the EMR, and keeps spreadsheets up-to-date with correct surgery dates and times for OR.
12. Assists in reviewing and revising policies and procedures pertaining to scheduling function.
13. May need to attend the weekly/quarterly meetings with physicians to review procedures and case load.
14. Daily verification of add on cases performed after hours and confirm surgeries performed as scheduled to facilitate accurate billing.
15. Review OR schedule against office physician schedule for accuracy, update EMR system as procedures are scheduled.
16. May need to facilitate with scheduling timely and efficient transportation for patients to/from procedure.
17. Communicates through EMR with providers and other departments with pertinent information related to surgical cases if needed.
18. Acts as regional liaison for RRH affiliates and regional sites that need assistance with coordinating procedures. May need to obtain records from affiliates and sites not on EMR.
19. Performs other responsibilities as necessary to ensure efficiency within the practice.
20. Maintains operational knowledge of department equipment: telephones, computers, faxes, copier, printers, etc.
Desired Attributes:
Bachelors degree in business, social sciences, human resources, or equivalent preferred. An equivalent combination of education and experience will be considered.
•Three plus years of relevant healthcare experience preferred
•Strong analytical, computer, organizational, customer service and communication skills.
•For the transportation departments, knowledge of IDX and CCS is beneficial.
•Strong written and verbal communication skills
Required Licensure/Certification Skills:
•None
Rochester General Health System is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran
PHYSICAL REQUIREMENTS: Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.
PAY RANGE: $18.00 - $23.00
The listed base pay range is a good faith representation of current potential base pay for successful applicants. It may be modified in the future. Pay is determined by factors including experience, clinical licensure date, relevant qualifications, specialty, internal equity, location, and contracts.
